The Deed is Done: A Step-by-Step Guide to Preparing Real Estate Deeds

Mar 9, 2023 | Title Group of Tennessee

Real estate transactions involve a lot of paperwork, especially when it comes to preparing deeds. In Tennessee, the steps for preparing a deed can vary depending on various factors. There are different types of deeds, and different counties may have different rules. The following is a step-by-step guide to preparing real estate deeds in Tennessee.

4 Important Steps To Follow For Real Estate Deed Preparation

Step 1: Examine the Statutory Requirements

The first step in preparing a deed in Tennessee is understanding the statutory requirements. Tennessee has rules concerning statutory language, wording, type-setting, and other technical requirements.

You can use this webpage to check the location of your property and find your county. To learn more about property search and e-form, click here.

Step 2: Fill Out the Form

Once you have examined the statutory requirements for deeds in Tennessee, the next step is to fill out the form. Deeds typically include:

  • The names of the grantor and grantee.
  • A legal description of the property in question.
  • Other information related to the transaction.

Step 3: Have the Document Notarized

Notarization is required to record a deed with county clerks in Tennessee. To do this, the grantor, grantee, and witnesses must sign the deed before a notary public. After completing these steps, the notary will sign and stamp the deed to verify its authenticity.

Step 4: Record/ Register the Deed

The final step in preparing a deed in Tennessee is to record the deed. Recording the deed means providing a copy to the county clerk’s office per the property’s location. The deed must include the correct information and proper notarization to be registered.

In Tennessee, a county’s register of deeds is responsible for keeping official land records in that county. Any act affecting a property’s title in Tennessee must file the same with the register of deeds in that county.

It also requires a filing for every page over two to register a deed. You might have to pay an additional charge. If you want to file a deed electronically, there might be an additional fee. The amount may vary depending on the county and circumstances. Make sure to pay all the costs before registering a deed. Tennessee also requires a transfer tax, often a recording tax, when registering deeds transferring real estate ownership. The new owner is supposed to pay the recording tax. Tennessee also exempts certain deeds from taxation; click here to learn more.

Deed preparation is an important part of transferring property ownership. Following these steps, you can prepare deeds in Tennessee per the state’s statutory requirements. Doing so will ensure that the deed is legally binding and that the transaction goes as smoothly as possible.

Title Group of Tennessee

Do you need help with real estate transactions in Tennessee? Reach out to the Title Group of Tennessee. We offer comprehensive title services for real estate transactions.

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